How to update your company registration with the KVK?

juli 5, 2026

To update your company registration with the KVK (Kamer van Koophandel), you submit a change notification directly through the KVK online portal, My KVK (Mijn KVK), using your DigiD or eHerkenning login. Most standard changes are processed within a few business days and take effect in the Dutch Business Register (Handelsregister) shortly after submission. This article covers what you can change, how to do it, what documents you need, and what happens if you let updates slide.

What information can you change in the KVK register?

You can update most of the key details held about your company in the KVK Handelsregister. This includes your registered address, trading name, business activities (SBI codes), contact details, and the company’s legal structure. You can also register changes to directors, authorised signatories, and UBO (Ultimate Beneficial Owner) information.

For foreign companies operating through a Dutch entity, the most common updates involve:

Registered office address changes
Director appointments or resignations
Changes to authorised signatories and their signing powers
Amendments to business activities
Company name or trade name updates
Changes to share capital or legal form (these typically require a notarial deed)

Some changes, such as amendments to the articles of association or share capital restructuring, cannot be processed through the online portal alone. These require a notarial deed first, after which the notary or your service provider files the update with the KVK.

How do you submit a KVK registration change online?

You submit a KVK registration change through the Mijn KVK portal at kvk.nl. Log in with eHerkenning (for companies) or DigiD (for individuals), navigate to your company’s registration, select the relevant field to update, and follow the guided steps to submit the change notification.

Here is the process in brief:

Go to kvk.nl and log in to Mijn KVK using eHerkenning or DigiD
Select your company from the dashboard
Choose the type of change you want to submit
Complete the online form and upload any required supporting documents
Confirm and submit

For foreign companies that do not have a Dutch eHerkenning account, accessing the portal directly can be a barrier. In practice, many internationally owned Dutch entities delegate this to a local corporate services provider, who handles KVK e-filings on their behalf.

What documents do you need to update your KVK details?

The documents required depend on the type of change. For straightforward address or contact updates, no supporting documents are typically needed. For changes involving directors, signatories, or legal structure, you will need to provide formal corporate resolutions or notarial deeds.

Common document requirements by change type:

Director appointment or resignation: Shareholders’ resolution or board decision confirming the change
Change of registered address: No document usually required, though proof of address may be requested
Authorised signatory update: Board resolution specifying the name, scope, and signing authority
Articles of association amendment: Notarial deed of amendment
Share capital change: Notarial deed and updated articles

For foreign parent companies making changes at the Dutch entity level, resolutions may need to be issued at the parent level and translated or apostilled, depending on the jurisdiction of origin. Getting this documentation right upfront avoids delays in processing.

How long does a KVK update take to process?

Most KVK registration changes submitted online are processed within one to five business days. Once the KVK processes the change, it is reflected in the Handelsregister and accessible to third parties almost immediately.

Processing times can vary based on the complexity of the change and whether the submission is complete. Incomplete filings or missing documentation will delay the update. Changes requiring a notarial deed take longer overall, as the notary must first prepare and execute the deed before the KVK filing can proceed. That notarial process can take anywhere from several days to a few weeks, depending on the notary and the complexity of the transaction.

What are the costs of updating your KVK registration?

Most standard changes to your KVK registration are free of charge. The KVK does not levy a fee for submitting updates to the Handelsregister through the online portal. There is no cost to update your address, change a director, or amend your business activities.

Where costs do arise is in the surrounding process:

Notarial fees apply when a deed is required (for example, articles of association amendments or share capital changes)
Professional service fees apply if you engage a corporate services provider to prepare documentation, draft resolutions, or manage the KVK filing on your behalf

For an accurate picture of what a specific change will cost in your situation, a direct conversation with a provider is the most reliable route.

What happens if you don’t update your KVK registration on time?

Failing to update your KVK registration in time is a legal violation. Dutch law requires companies to notify the KVK of changes within eight days of the change occurring. Missing this deadline can result in fines and creates liability exposure for the directors involved.

Beyond the legal risk, outdated KVK records create practical problems. Banks, counterparties, and government bodies rely on the Handelsregister as the authoritative source of company information. If your registered address, director details, or signing authorities are out of date, it can block account openings, delay contract signings, and complicate regulatory correspondence.

For internationally owned Dutch entities, the risk is often higher simply because the people responsible for Dutch compliance are not based locally and may not be tracking Dutch filing deadlines. This is one of the more common compliance gaps we see in companies that manage their Dutch administration remotely without local support.

Who is responsible for keeping KVK details up to date?

The legal responsibility for keeping KVK registration details current sits with the company’s directors. Under Dutch law, directors are personally responsible for ensuring that the Handelsregister reflects accurate and current information about the company at all times.

In practice, this responsibility is often delegated to a company secretary, in-house legal team, or an external corporate services provider. For foreign-owned Dutch entities, delegation to a local provider is common precisely because the directors are based abroad and do not have direct access to Dutch filing systems or familiarity with Dutch compliance timelines.

Whoever handles the day-to-day filings, the director remains the accountable party in the eyes of Dutch law. That makes it worth ensuring that whoever you delegate to has a reliable process for tracking and submitting changes on time.

Staying on top of KVK updates is straightforward once you have the right process in place, but it requires consistent attention, especially when your Dutch entity goes through corporate changes like director transitions, restructuring, or address moves. At PrimeBridge Global, we handle the full range of KVK filings and corporate administration for internationally owned Dutch entities. Our corporate secretarial services cover everything from director changes and UBO updates to registered address management and notarial coordination, so nothing falls through the cracks. If you want to make sure your Dutch registration stays current and compliant, get in touch with us to discuss how we can support your team.